If you’re ready to begin outsourcing your payroll duties, it’s imperative that you find the right company that will provide accurate and reliable service for your organisation. You’ll want a team of experts that is well-trained, experienced, and that can provide what you need when you need it without delay. Let’s take a look at some tips for finding the payroll service for your corporate needs.
One of the first steps that you will have to take is to determine what types of services you want from a payroll company and how much you can afford to pay for the work that they do for you. It’s important that you make modifications to your budget so that your cash flow won’t be impacted with this new service that you have chosen to use. Discuss with a representative of the company all of the details about outsourcing payroll and what you can expect their team to accomplish for you.
Finding the right company for your outsourced payroll duties should involve asking a myriad of questions that you have developed ahead of time. Some of the basic questions should include how long they’ve been in business, if you will have a point of contact at their company, and if you can have the names of three of their clients so that you can check their track record. It will also be important to know how they want you to provide your sensitive data to them and the security measures they have to protect this information. Discuss what their deadlines will be for submission of your payroll data and how fast their turnaround time is to deliver the payslips for your employees. You should also discuss their knowledge of VAT and PAYE and all regulations that will keep you in compliance, in order to avoid penalties.
You should take notes or keep the information that they give you in a safe place so that when the time comes to submit your data to them you can refer to their policies and expectations to avoid delays in the job that’s done for you. Be sure to visit their website to review all of their services, procedures, and the work ethic that they deliver to customers which can gleaned from testimonials that they feature for you and other potential clients.
You may also want to ask them to verbalise some of the benefits that they see their services providing for your company. Besides additional time in your busy day, you can take advantage of some of their services such as auto-enrolment, assistance with audits, and other financial issues that may arise in your company.
By creating a list of questions before you meet with a representative of any payroll service and setting a budget within which you will be working, you can successfully find a team of professionals to do all of your payroll tasks for you. You’ll have added accuracy, a more professional approach to payroll, and peace of mind just knowing that your team is fully aware of the compliance issues that you must respect.